Safemeeting Guide

Cogent has developed the SafeMeeting Guide to help event planners and those in the live event industry be ready to transition during the recovery.

There are many options to deploy during these transitional times for both events and multi venue, multi location meetings. In this guide we have outlined the best practices built to ensure safety for all.

SafeMEeting Guide

SafeMeeting Promise

This program includes standards, protocols, and service offerings that reflect our values and commitment to event safety and well-being— for our people, our customers, and our attendees. Upon entering any event when Cogent is the General Services Contractor, you can count on us to:

  • All staff will wear a mask if required by client and local protocols.
  • Adhere to state/local public health guidance, and any venue or client-required health and safety policies or procedures
  • Enforce that any Cogent employee or contractor who refuses to follow CDC/state/local public health, or venue/client-required health and safety policies, while on-site will be asked to leave immediately
  • Provide employees with a COVID-19 personal protective equipment (PPE) package
  • Encourage physical distancing, in accordance with CDC guidance, with employees and contractors
  • Require all employees and contractors to wash hands throughout the day with soap and hot water for 20 seconds or frequently use hand sanitizer
  • Mandate any custodial or sanitization services hired by Cogent to be GBAC-certified
Committed to

HEalth and Safety

We commit to these health and safety practices and will continue to incorporate the latest scientific developments as issued by local and state health authorities, the Centers for Disease Control (CDC), and the World Health Organization (WHO). Cogent supports and is aligned with the Global Biorisk Advisory Council (GBAC) standards, and we will adhere to venue and show organizer-specific health and safety requirements.

Health & Safety


Plan your in-person event with confidence. Tap into our experts for a comprehensive event safety assessment, backed by the research, data, and recommendations needed for today’s safe events.

  • Custom event favorability report to aid in decision making
  • Recommendations for a health and safety prioritized floor plan
  • Messaging toolkit to assure your audiences and reinforce safe event planning
SafeMEeting Guide


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